The following section describes email rules of the system.

Creating A New Booking

When creating a new booking of a non-controlled room:

  • An email is sent to the Booked For and invitees user.
  • If the Requested By is different from the Booked For, then both will receive the email including the invitees.


When creating a booking of a controlled room:

  • An approval request email is sent to the approves.
  • A pending approval is sent to the requester but not to the invitees.
  • If the meeting is approved, then the meeting confirmation email is sent to the requester and the invitees.


Reminder Emails

Reminder emails are sent to all parties of the meeting.

Reminder emails are not sent to the approvers for controlled rooms.

Editing A Booking

An email is sent to all parties involved in the meeting.

If it is a controlled room, a cancel email is NOT sent to the approvers.


Canceling A Booking

An email is sent to all parties involved in the meeting.

If it is a controlled room, a cancel email is NOT sent to the approvers.

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