Woman Working On Desk In Hybrid Office

Desk Booking Solution

Singapore’s leading solution to manage desks in your flexible workplace.

Increase your staff productivity, maximize space usage and incorporate sustainable practices with the ideal desk booking solution that your workplace needs.

Welcome the new world of flexible workplace with the right tools in place so your workplace can grow with your team.

USED BY:
Dole Customer
Singlife With Aviva Customer
Singtel Customer
HappyFresh Customer
National University of Singapore Customer
Jurong Health Customer
Nanyang Technological University Customer
Millennium Hotels Customer
Singapore Business Federation Customer
EDENRED Customer
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Desk Booking System

Desk Booking

With flexible workplace comes the need to manage your office desks so its usage can be maximized.

  • Booking windows, lead times and day-of-week settings.
  • Access rights and permissions for each type of user.
  • Checking-in and cancellation policies.

Layout View

Use the layout view to see the available desks. Use filters to pick the right desk for your work and book via web or mobile.

  • Interactive Layout with color codes.
  • Filter by country, location or amenities.
  • Book by block of periods or custom timings.
Desk Booking Layout View
Dynamic QR-Code For Visitors

QR-Code Capability

Use QR Codes to check availability, book, and check-into your desk bookings. Introduce a minimal touch to your office booking process.

  • Unique QR-Codes for each desk.
  • Book, extend, end and cancel your reservations seamlessly.
  • Check-In and Check-out by simply scanning the QR-code.

Mobile Access

Use the app to quickly locate and book your desk. View your upcoming reservations in your personalized landing page and get notified.

  • Look up availability using scheduler or layout.
  • Search, book, check-in and all other actions.
  • Notifications to remind you of your bookings.
Mobile Phone App With Ecobook

How Can Desk Booking System Help...

Staff

A easy self-service system to find and book your favorite desks. Search for colleagues and sit next to them for collaboration.

Office Managers

Rules such as early check-in and auto release of unoccupied desks provide freedom from monitoring and managing each desk.

Administrators

Business rules and permissions that increase desk utilization. Zoning and rights assignment for the right team composition.

Management

Reports that give insights into better planning of your office space to cater to the changing needs of your workforce.

Frequently Asked Questions on Desk Booking

The modern, open workplace allows people to sit anywhere and collaborate with anyone.

Also, the hybrid model adopted by many forward-thinking organizations means that the number of desks is far less than the number of people.

So, a desk booking system helps in coordinating and managing the workplace through a simple software like ecobook.

You can read more on why a workplace management system that has a desk booking system important for your organization.

There are tremendous benefits that organizations can realize from using a desk booking system like ecobook.

  1.  Increased desk utilization by being able to re-use the same desks.
  2. Increased productivity by allowing people to look up available desks and even sit together to work collaboratively.
  3. Lowered leasing or renting costs because there is no need to have a 1:1 ratio between desks and people. This directly affects the bottomline.
  4. Management has a better understanding of the space utilization through the desk booking system. It means, they can make better decisions on future planning.

You can read more about the benefits through our details articles:

  1. 4 Benefits of Using A Desk Booking System For The Hybrid Office
  2. 8 Benefits of a Desk Booking System For The New Office
  3. Track your office desk utilization rate to drive profitability 

Implementing a desk booking system in your office is a fairly straight-forward initiative.

Essentially, it requires planning on how you implement the desk locations, allocations, and zoning.

In addition to that, policies and rules should be in place to ensure that the desk booking system is used efficiently.

You can read more in our article on Implementing Desk Booking In Your Office.

There are different ways that you can implement to ensure that the desk booking system ensures proper usage of the desks.

Desk wastage is a real problem in many organizations and ecobook has implemented several techniques that can help reduce this wastage.

For example:

  1. Mobile or web based check-in.
  2. QR-Code based check-in.
  3. Auto-cancellation and no-shows.
  4. Sensor based occupancy detection.

You can read more about the different ways ecobook can help on this aspect here:

  1. 3 Ways To Allow Desk Booking Check-ins And Their Implications
  2. 4 Ways QR Code Helps In Office Management & Desk Booking
  3. 6 Ways To Capture Room & Desk Occupancy Data In The Office

 

Control is a very important aspect in a open, hybrid workplace environment.

ecobook has several ways of controlling the usage of desks such as:

  1. Desk zoning which restricts group of people to access specific desks.
  2. Group permissions to set viewing and booking rights for desks.
  3. Booking restrictions such as booking hours, lead times, advance booking windows and day-of-week permissions.
  4. Controlled desks with approvals.
  5. Setting check-in periods and auto-cancellation functionality to release unused desks.

You can read more about how our desk booking system allows better control of the desks here:

  1. 5 Ways To Improve Room & Desk Usage In The Office
  2. 3 Ways To Allow Desk Booking Check-ins And Their Implications

What Customers Say

Capterra Ecobook Review
Overall a very pleasant and smooth experience. Customer service was top-notch and would encourage everyone to give it a try.
Anoop MuraliSenior Infrastructure Engineer in Australia
Our experience so far has been fantastic. We have been so happy to use it to serve our business. Thank you. I recommend you to try it.
Marciano FernandezSystem Analyst
The system was very user friendly and our users is able to search and book our meeting rooms with ease. Beside the software, their customer and after sale services was also very good.
Kelvin OngSenior Associate Executive
Advance booking helped in eliminating double booking and we also integrated equipment booking like Projectors, White Boards etc.
Krishna kumarRegional Sales Director
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Get started on your workplace transformation journey.

With so many things to consider when transforming your workplace, you need someone to help you breakdown and simplify the process.

 

Our consultants can help you understand your needs and plan a course of action to help in your transformational journey.

 

Fill in the form here and we will get in touch with you as soon we possible. This will be between 1 to 3 working days.

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