Campus Facility Booking System
USED BY:
Single Sign On
Integrated with Office 365 or Google Workspace, ecobook provides a seamless access to the portal from your corporate account.
- Single Sign On with Office 365 or Google Workspace.
- Synchronization to auto-onboard users.
- Detailed user mapping for effective grouping.
Unified Calendar
Have all your bookings within a single calendar. Whether is a badminton court, group discussion pod, meeting room or events arena, one single portal for all your bookings.
- Book by categories.
- Make single or recurring bookings.
- Plan your events based on business rules.
Booking Quotas
Control access to facilities by applying group and individual quotas.
- Quota based on daily, weekly or monthly durations.
- Set quotas based on number of bookings.
- Set quotas based on minimum and maximum durations.
Booking Hours
Different facilities have different booking hours to control access.
- Set booking hours by day of week.
- Set break times between hours.
- Set privileged access to bypass booking hours.
Set Approval Levels
Set multiple levels of approval for each category of facilities with option to pre-select a group, supervisor selection or manual nominations.
- Allow up to 3 levels of approval.
- Set approval cut-off periods.
- Allow for pre-selected groups, individuals or superiors.
Payment Capable
Integrate with your own payment platform of choice. Request for immediate payment or process payment offline using your financial system.
- Immediate online payment.
- Batch payment for SAP, NetSuite.
- Accounts based payment.
Visibility Controls
Set visibility controls to ensure only selected facilities are visible to the groups.
- Allow hiding of facilities from view.
- Allow visible but non-bookable facilities.
- Set bookable facilities with or without approvals.
Department Level Administration
Delegate administrative control to each department to manage their own facilities.
- Manage facilities.
- Manage group members.
- Set and control business rules.
How Can Campus Booking System Help...
Students & Staff
Single interface for managing all your bookings. Easy searching, selection and bookings. Get reminders on upcoming events.
Department Owners
Complete control over your own facilities. Manage each facility and category and view reports on your facility utilization.
Administrators
Single interface to manage the entire campus facilities. Streamline and standardize business rules and operations across the entire campus.
Management
Detailed reports on venue and resource utilization, occupancy and revenues can help drive management decisions.
What are the resources that can be managed
Auditoriums
Rent auditoriums for large events with all the amenities and other services.
Class/Seminar Rooms
Rent classrooms for multi-day events and to external organizations to carry out their training sessions.
Multi-Purpose/Sports Halls
Rent sports facilities such as multi-purpose halls, gyms, tennis and badminton courts.
Equipment
Augment your events with additional equipment such as A/V, IT, furniture, and fittings.
Car Parks
Reserve car parks for VIPs and guests based on the number of attendees for the event.
Shuttle Services
Organize shuttle bus services for your events to ensure a smooth attendee experience.
Manpower Services
Hire professional services such as cameramen, ushers, contractors to help setup and tear-down your venues.
Catering
Take orders for catering from a pre-defined list of items for events.
How Can We Help?
Consultation
Our consultants are available to work with you on understanding your needs and performing an assessment on the fit and gaps within the current software.
Solutioning
Based on the assessment, our technical specialists shall design a workflow process on handling operational procedures and determine customizations that may be required.
Setup & Configuration
Your account shall be setup based on data provided by you. This will include any customizations and integrations that are required for end-to-end processing.
Support
Our fully trained and knowledgeable support staff are ready to assist you in your ongoing operational needs to ensure the smooth functioning of the system. They are also available for training of new staff if needed.
What Customers Say
Request for a Demo
Want to know more and explore the features of ecobook?
Kindly do get in touch with us by clicking on the button below and fill up the form.
Articles
How ecobook works with VergeSense Occupancy Sensors for Meeting Rooms
Workplace occupancy measurement is becoming critically important when it comes to the measurement of utilization and
Office Space Utilization – how to calculate the optimum use of office space.
The use of today’s office space is changing owing to how many of our working practices
Meeting Room Display Panel Mounting
Meeting room display tablets are all the rage in the new workplace. A meeting room display
