Community Centre Booking Solution
A complete booking system to manage spaces and resources for your community members.
USED BY:
Event Spaces
Use ecobook to manage event spaces such as seminar rooms, and meeting rooms for trainings and meetings.
- Better utilization of spaces.
- Set fine-grained business rules.
- Promote events and increase community building.
Auditoriums
Conduct large scale events in auditoriums with complete management of spaces and resources.
- Advance booking of auditoriums.
- Reserve equipment and manpower and track quantities.
- Send out invites and track attendees.
Sports Areas
Many community centres have sports areas such as badminton, tennis, bowling alleys and more. track each space within a single portal.
- Set business rules for each type of space.
- Control access to the spaces.
- View usage and analytics.
Benefits Of Using Booking System For Community Centres
Staff
Eliminate complex calendar and excel tracking of reservations. Streamline booking process and make it easy for members to use the spaces.
Members
Check availability and book spaces using self-service. Eliminate calls and emails to staff to help in reservations.
Facilities
Check utilization of facilities to advance plan down times, services and manpower support for events.
Management
View reports on usage and engagement to help further plan events and management of facilities.
Why is having ecobook important?
Community Centres have a wide variety of spaces with different rules and policies such as seminar rooms, meeting rooms, kareoke, sports facilities. They are important assets that will play a critical role in the engagement of the community and building social cohesion.
The effective management of these spaces using a room booking system is imperative to maximize the usage of such spaces.
Community Centres have resources that are used on a regular basis for conducting classes. For example, IT equipment such as laptops, tablets and projects, Audio Visual equipment and furniture and other resources. Managing them securely and being accountable for each item is critical to the efficient usage of these resources.
Community Centres are thinly staffed. Staff are required to do handle a variety of operations from administration to finance, community management, event management and even fund raising. A booking system will help staff remove the task of having to manage bookings. This gives them more time to focus on critical tasks.
The ability to govern and control the spaces and resources across the campus is essential to ensuring that the rooms and resources are being used in the best way possible. With permissions, rights, business rules and visibility settings, community managers have complete control over their assets.
Frequently Asked Questions
Yes you can. Using our highly customizable group permissions and access control rights, you can determine how users can book specific rooms or desks.
Yes. You can set approvals for specific rooms such as boardroom so that you control the types of meetings that happen there. You can even assign a group of users to oversee the requests. They will get notified via email and app when a request comes through.
Yes. this will be a custom integration work. We have done several such integrations with our customers. Please do get in touch with us so we can better understand your needs.
Our customers use ecobook to store everything from tables and chairs to A/V equipment, IT hardware and even sporting goods. Get in touch with us to discuss more on any specific resource that you may have.
Become a smart Community Centre with these add-ons
Room Display Tablet
Use a digital tablet to book ad-hoc meetings and find out the status of the meeting rooms from a distance.
QR-Codes
Use QR-Codes to quickly scan and book spaces using our mobile app. Check-in and out with a simple scan on the code.
Way-Finder
Use an interactive way-finder to help navigate your way across your Community Centre.
Digital Signage
Broadcast information about upcoming events to help in navigation to their next destination.
What Customers Say
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