Office Workplace Management Solution
A perfect solution for the open seating concept for your hybrid workplace.
USED BY:
Conduct Better Meetings
Meetings with your employees, partners and customers across geographic locations and time zones require that the right meeting room is available at the right time.
- Control access to rooms using permissions.
- Set fine-grained business rules.
- Synchronize rooms with your corporate calendars.
The Right Desk For The Right Kind Of Work
The correct desk for your work is crucial to effective performance. The open office workplace provides easy access to the right desk whenever you need it.
- Group desks based on department or activity.
- Search and locate colleagues to collaborate with.
- Set controls to maximize the use of your desks.
Seamless Visitor Engagement
Your customers, partners and suppliers visit you at your office regularly. Invite them within a single portal along with a meeting room and have a seamless on-boarding experience ready when they arrive.
- Auto management of visitors with meeting rooms.
- Dynamic QR-Code or PIN based registration.
- Notification of arrivals through App.
Benefits
Staff
A single portal on the web and app to find and book your favorite space for your work.
Office Managers
Workflow allows office managers to control spaces to ensure that they are being used for the right purpose.
Administrators
Business rules and permissions that limit space hogging and eliminate unoccupied bookings through access restrictions.
Management
Reports that give insights into better planning of your office space to cater to the changing needs of your workforce.
Why is having ecobook important?
Space is a premium in today’s rapidly changing economy. The ability to maximize the usage of space is a big challenge in most organizations primarily because it is not tracked easily or requires special space planning software to keep track of them. With ecobook, better management and control of office space, utilization can be maximized, especially with the trending hybrid working model.
Insightful reporting provides much needed information such as occupancy rates and utilization, to help management make key investment decisions.
The modern employee is a highly efficient and empowered individual who can get things done at a pace that was unimaginable a decade back. This is driven by the ubiquitous presence of technology and connectivity that helps them make decisions and respond to changes rapidly. So, to help them with their efficiency, the modern workplace must measure up with the right tools and technologies that can remove as much hassle as possible by making space easily accessible and manageable to them.
Today’s employees expect their office to be well furnished, in touch with current workplace trends and seamlessly integrated to their work life. They come to perceive the office as a reflection of the culture of the organization. The ability to make space accessible to the employees through digital tools says a lot about whether the organization is up-to-date in terms of workplace expectations and workforce demands.
Branding is all about how your organization distinguishes it its competitors. Branding has become a very important facet in an organization’s strategy towards its customers, employees, partners and shareholders. A digitally savvy office speaks volumes about the approach of the top management towards branding itself for the modern economy. With tools such as seamless visitor management, digital signages to broadcast meeting information and self-service space management provide the necessary brand image for the organization as a whole.
Frequently Asked Questions
Yes you can. Using our highly customizable group permissions and access control rights, you can determine how users can book specific rooms or desks.
Yes. You can set approvals for specific rooms such as boardroom so that you control the types of meetings that happen there. You can even assign a group of users to oversee the requests. They will get notified via email and app when a request comes through.
Yes. you can configure the advance booking window for each room or desk. In fact there is a lot more you can configure such as lead times, bookable hours, days of the week, etc.
Our layouts are complex scalable vector graphic (SVG) files. You will not be able to change them on your own. Do get in touch with us and we can assist you in creating or updating the layouts.
There are 2 ways of managing the users. The manual method of creating the users within ecobook. Alternatively, if you have an existing enterprise directory system such as Active Directory, Office 365 or Google Workspace, then we can synchronize the users with ecobook automatically.
Become a smart office with these add-ons
Room Display Tablet
Use a digital tablet to book ad-hoc meetings and find out the status of the meeting rooms from a distance.
Visitor Management
Use a visitor management system for pre-registered and walk-in visitors. Get notified upon visitor arrival.
Way-Finder
Use an interactive way-finder to help navigate your way across your office.
Outlook Plug-In
Extend the convenience of outlook by using the plug-in to locate and book meeting rooms.
What Customers Say
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