Desk Booking System

The modern, open workplace allows people to sit anywhere and collaborate with anyone.

Also, the hybrid model adopted by many forward-thinking organizations means that the number of desks is far less than the number of people.

So, a desk booking system helps in coordinating and managing the workplace through a simple software like ecobook.

You can read more on why a workplace management system that has a desk booking system important for your organization.

There are tremendous benefits that organizations can realize from using a desk booking system like ecobook.

1.  Increased desk utilization by being able to re-use the same desks.
2. Increased productivity by allowing people to look up available desks and even sit together to work collaboratively.
3. Lowered leasing or renting costs because there is no need to have a 1:1 ratio between desks and people. This directly affects the bottomline.
4. Management has a better understanding of the space utilization through the desk booking system. It means, they can make better decisions on future planning.

You can read more about the benefits through our details articles:

1. 4 Benefits of Using A Desk Booking System For The Hybrid Office
2. 8 Benefits of a Desk Booking System For The New Office
3. Track your office desk utilization rate to drive profitability 

Implementing a desk booking system in your office is a fairly straight-forward initiative.

Essentially, it requires planning on how you implement the desk locations, allocations, and zoning.

In addition to that, policies and rules should be in place to ensure that the desk booking system is used efficiently.

You can read more in our article on Implementing Desk Booking In Your Office.

There are different ways that you can implement to ensure that the desk booking system ensures proper usage of the desks.

Desk wastage is a real problem in many organizations and ecobook has implemented several techniques that can help reduce this wastage.

For example:

1. Mobile or web based check-in.
2. QR-Code based check-in.
3. Auto-cancellation and no-shows.
4. Sensor based occupancy detection.

You can read more about the different ways ecobook can help on this aspect here:

1. 3 Ways To Allow Desk Booking Check-ins And Their Implications
2. 4 Ways QR Code Helps In Office Management & Desk Booking
3. 6 Ways To Capture Room & Desk Occupancy Data In The Office

Control is a very important aspect in a open, hybrid workplace environment.

ecobook has several ways of controlling the usage of desks such as:

1. Desk zoning which restricts group of people to access specific desks.
2. Group permissions to set viewing and booking rights for desks.
3. Booking restrictions such as booking hours, lead times, advance booking windows and day-of-week permissions.
4. Controlled desks with approvals.
5. Setting check-in periods and auto-cancellation functionality to release unused desks.

You can read more about how our desk booking system allows better control of the desks here:

1. 5 Ways To Improve Room & Desk Usage In The Office
2. 3 Ways To Allow Desk Booking Check-ins And Their Implications