Woman Working On Desk In Hybrid Office

Desk Booking System

An essential desk booking system for the modern workplace.

The modern workplace provides an open environment for people to work, collaborate, and communicate. With our desk booking system, you can choose the right desk for your work.

USED BY:
Desk Booking System

Desk Booking System

Move to a flexible workplace with a desk booking system that is flexible to your needs. With business rules to control usage, you can ensure that your workplace is efficiently utilized.

Desk Booking Layout

Having an overview of your office can provide convenience to users who need to quickly find a desk to work. The layout feature allows you to locate available desks and search for colleagues so you can work together.

Desk Booking Layout View
Dynamic QR-Code For Visitors

Multiple Ways To Book

Access the desk booking system via web, our mobile app or a tablet giving you convenience. QR-codes provide an additional level of ease to quickly grab a desk so you can focus on your work.

Insightful Reporting

View and analyze your desk bookings from any perspective to glean insights on how to better manage your desk spaces.

Book Desks Via Mobile

The mobile app provides a quick and seamless way to locate and reserve desks. The app also serves to remind you of your upcoming reservations and allows you to check-in easily without any hassle.

Mobile Phone App With Ecobook

How Can Desk Booking System Help...

Staff

A easy self-service system to find and book your favorite desks. Search for colleagues and sit next to them for collaboration.

Office Managers

Rules such as early check-in and auto release of unoccupied desks provide freedom from monitoring and managing each desk.

Administrators

Business rules and permissions that increase desk utilization. Zoning and rights assignment for the right team composition.

Management

Reports that give insights into better planning of your office space to cater to the changing needs of your workforce.

Frequently Asked Questions on Desk Booking

The modern, open workplace allows people to sit anywhere and collaborate with anyone.

Also, the hybrid model adopted by many forward-thinking organizations means that the number of desks is far less than the number of people.

So, a desk booking system helps in coordinating and managing the workplace through a simple software like ecobook.

You can read more on why a workplace management system that has a desk booking system important for your organization.

There are tremendous benefits that organizations can realize from using a desk booking system like ecobook.

  1.  Increased desk utilization by being able to re-use the same desks.
  2. Increased productivity by allowing people to look up available desks and even sit together to work collaboratively.
  3. Lowered leasing or renting costs because there is no need to have a 1:1 ratio between desks and people. This directly affects the bottomline.
  4. Management has a better understanding of the space utilization through the desk booking system. It means, they can make better decisions on future planning.

You can read more about the benefits through our details articles:

  1. 4 Benefits of Using A Desk Booking System For The Hybrid Office
  2. 8 Benefits of a Desk Booking System For The New Office
  3. Track your office desk utilization rate to drive profitability 

Implementing a desk booking system in your office is a fairly straight-forward initiative.

Essentially, it requires planning on how you implement the desk locations, allocations, and zoning.

In addition to that, policies and rules should be in place to ensure that the desk booking system is used efficiently.

You can read more in our article on Implementing Desk Booking In Your Office.

There are different ways that you can implement to ensure that the desk booking system ensures proper usage of the desks.

Desk wastage is a real problem in many organizations and ecobook has implemented several techniques that can help reduce this wastage.

For example:

  1. Mobile or web based check-in.
  2. QR-Code based check-in.
  3. Auto-cancellation and no-shows.
  4. Sensor based occupancy detection.

You can read more about the different ways ecobook can help on this aspect here:

  1. 3 Ways To Allow Desk Booking Check-ins And Their Implications
  2. 4 Ways QR Code Helps In Office Management & Desk Booking
  3. 6 Ways To Capture Room & Desk Occupancy Data In The Office

 

Control is a very important aspect in a open, hybrid workplace environment.

ecobook has several ways of controlling the usage of desks such as:

  1. Desk zoning which restricts group of people to access specific desks.
  2. Group permissions to set viewing and booking rights for desks.
  3. Booking restrictions such as booking hours, lead times, advance booking windows and day-of-week permissions.
  4. Controlled desks with approvals.
  5. Setting check-in periods and auto-cancellation functionality to release unused desks.

You can read more about how our desk booking system allows better control of the desks here:

  1. 5 Ways To Improve Room & Desk Usage In The Office
  2. 3 Ways To Allow Desk Booking Check-ins And Their Implications

Add-Ons For Your Desk Booking System

Ecobook Desk Display Interactive Tablet

Desk Display Tablet

Use a digital tablet to book spaces on the spot using your NFC staff card or PIN. Check-in and out with a simple tap of a button.

Dynamic QR-Code For Visitors

QR-Codes

Use QR-Codes to quickly scan and book spaces using our mobile app. Check-in and out with a simple scan on the code.

Occupancy Detection Sensors

Occupancy Sensors

The sensors provide a convenient way to track real-time utilization of desks in your office.

2D Way-Finder On Office Floor Plan Layout

Way-Finder

Use an interactive way-finder to help navigate your way across your office.

What Customers Say

Request for a Demo

Want to know more and explore the features of ecobook?

Kindly do get in touch with us by clicking on the button below and fill up the form.

Articles

Scroll to Top