Resource and Equipment Booking System

Resource Booking System

Managing resources in your office can’t get any easier with our resource booking system.

Your organization has resources such as laptops, projectors, and other equipment that are used for meetings, events and, conferences.
Ecobook provides a resource booking system with all the controls needed to manage and audit these resources.

Any Type of Resource

Whether it is IT assets, Furniture & Fittings, audio-visual equipment, or even catering and manpower, use ecobook to manage all your resources in one place.

List of All Resources and Equipment For Booking
Book Resources and Equipment With Quantity and Remarks

Powerful Rules

The resource booking system provides powerful rules including lead times, approvals, and permissions per resource.

Insightful Reports

With more than 15 reports to view and analyze your booking data from any perspective to glean information on how to better manage your resources and equipment.

How Can Resource Booking System Help...


A single portal on the web and app to find and book your resources for your events.

Resource Owners

Clear view of all bookings related to your resources. Full control over the booking rules for each resource.


Administer all resources and meeting rooms. Comprehensive reporting for future resource planning.


Better allocation and utilization of resources means cost savings and accountability.

Frequently Asked Questions on Resource Booking

All offices will have resources that are shared between its people. Resources such as laptops, projectors or audio-visual equipment can be “loaned” from the office for specific events.

If your organization has trouble keeping track of such items, where they are in the office, who has loaned them and when are they going to return it back, then you will need a resource booking system.

This is especially true for organizations such as schools, universities, and training centers that require such items for their operations.

You can read more here:

Unique Benefits Of A Room and Resource Booking System For Schools


Our resource booking system is quite flexible and versatile to cater for different kinds of items.

For example, many organizations have used the resource booking system for managing the following items:

  1. Catering requests.
  2. Food and Beverage requests.
  3. Vehicles.
  4. Man-power.
  5. Marketing Material.
  6. Corporate Cards.
  7. Golf Bags.
  8. Furnitures and Fittings.
  9. Audio-visual equipment.
  10. IT equipment.


Yes. You can include resources along with your meeting room bookings. This provides several benefits because if any changes are there to the meeting room booking schedule, then the resources will be automatically adjusted along with the room.

You can also book resources without a meeting room. This allows users to use these resources for events where the physical space is not required or the event is held outside the organization.

There are a few ways that the resource booking system can keep track of the resources.

  1. Each resource can have a group of users who can get notified when the resource is booked. This provides oversight over the event and the resource.
  2. Resources are added in quantities so bookings are based on draw-down method. This keeps track of quantities available for subsequent bookings.
  3. Business rules can be set to provide permissions on which users can book the resource.
  4. Reminder emails are sent to the resource requestors to remind them to return items.
  5. Reports provide analysis of booking history, analytics and consumption for better insights into the usage.

Resources in our resource booking system are charged based on resource type and not on quantity of those items.

So, rest assured the resource booking system will be affordable for those that maintain large number of resources in their organization.

What Customers Say

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