Entrypass Access Control
Introduction
In today’s fast-paced work environment, effective management of office space and secure access to facilities is more important than ever. Businesses are constantly seeking innovative solutions that streamline operations while enhancing security for their employees. One such advancement is the integration of ecobook booking systems with entrypass access control technologies, which not only simplifies the process of reserving workspaces but also ensures that access is managed efficiently and securely.
Use Cases
For Office Staff
Secure meeting rooms by granting access to them only if there is a booking in place. Staff can login to ecobook via the web or the mobile app and reserve a meeting room. When the time for the meeting comes, staff can authenticate themselves via the card, biometric, pin or QR code to authenticate themselves. If the staff has a valid booking, entrypass shall grant access to the meeting room by unlocking the door.
For Visitors
Visitors invited to a meeting and granted access will receive a one-time QR-code via email. The QR-code can be scanned at the QR-code reader placed outside the door. Once the QR-code is authenticated, entrypass shall grant access to the meeting room by unlocking the door. With this integration, organizations can move towards a more smooth visitor experience management while having a lean reception or even a reception-less workplace.
Applications
Secured Buildings
Secured buildings that require tight control over access to meeting rooms or specific areas. Staff can book these spaces and then access the space. This provides a level of audit and control of the secured spaces.
Schools & Universities
Many of the schools facilities such as laboratories, group discussion rooms in libraries, and spaces require reservation to be able to access those spaces. With this integration, ecobook can be the platform where students, faculty, and office staff reserve spaces. Access to those spaces can be granted only to those who have reserved those spaces.
Training Centers
Many training centers rely on renting out their training rooms to trainers for conducting classes. Trainers are external personnel who need access to the rooms that may be beyond the operational timings of the staff at the training centers. With this integration, trainers can easily receive a QR-code to access their allotted spaces to conduct their classes. This relieves the staff from being at the office during late night sessions.
Incubation Centers
Meeting rooms in incubation centers are commonly used across various organizations. These need to be secured and only available to members who have booked the meeting room.
Benefits
By using ecobook integrated with entrypass, organizations can reap several benefits:
Enhanced Security and Compliance
Access is automatically granted only for the duration of the booking and to authorized users (the person who booked the room and invited attendees). This prevents unauthorized entry, misuse of space, and enhances overall asset protection. The system also creates a digital audit trail, logging who accessed the room and when, which is crucial for security monitoring and compliance.
Improved Efficiency and Automation
The integration eliminates the need for manual key management or constant administrative oversight to issue and revoke access cards/codes. Once a room is booked in the scheduling system, the access control system automatically updates the door lock’s permissions. This saves time for both staff (less admin work) and users (immediate access upon arrival).
Reduced Unauthorized Use and “Squatting”
Access is tied to the reservation time. If a meeting ends early or a booking is cancelled, the system can automatically revoke access, making the room available for the next legitimate booking. This prevents groups from overstaying their reservation (squatting) and ensures the space is utilized by those who officially scheduled it.
Seamless User Experience
Users gain access using their existing credentials (e.g., employee ID card, mobile app, or a temporary PIN) without needing a separate key or permission from a receptionist. For hotels or visitors, a unique, time-sensitive access code can be automatically generated and sent upon booking confirmation, enabling a self-check-in experience.
Optimized Resource Utilization
The link between the booking and access control allows for highly accurate data collection on actual room usage (e.g., did the person who booked actually enter the room?). This real-time data helps facility managers identify which rooms are popular, underutilized, or being booked but not used (“no-shows”). These insights are vital for optimizing space allocation, making data-driven decisions on office layout, and ensuring a return on investment for the facilities.
Enables Automated Meeting Room Rentals (Monetization)
For spaces that rent out meeting rooms to external clients (e.g., co-working spaces, hotels, event venues), the integrated system is crucial for monetization. When a client books and pays online, the system can automatically issue a unique, time-limited access code or mobile credential. This code is valid only for the specific reservation window. This automation facilitates a 24/7 self-service rental model, reducing the need for staff interaction and eliminating the risk of lost physical keys, directly increasing revenue potential.
Eliminates Staff Overtime for Security/Lock-Up
When meetings extend beyond standard office hours, staff traditionally have to remain on-site to lock up the rooms or manage physical key returns, leading to increased overtime costs. The integrated access control system is entirely automated:
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Access is revoked precisely when the booking ends.
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The room is automatically secured (locked) by the system. This allows internal employees or external renters to securely exit the premises without requiring any security or administrative staff to wait, resulting in significant labor cost savings and improving work-life balance for facility personnel.
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Entrypass Access Controls
Entrypass is an on-premise solution that provides advanced user management and access control to offices. Being an on-premise solution brings control and security of user information by storing the information within the enterprise network. entrypass provides a complete portfolio of hardware and software to help in securing your office spaces. Below are the list of authentication methods and their associated hardware:
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QR Code Reader
Perfect for granting access to visitors who will receive a one-time QR-code when invited via ecobook.
Visitors access the meeting rooms directly by scanning the dynamic QR-code at the reader.
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Facial Recognition
Perfect for employees to access secured spaces through a touchless interface. With a high resolution camera and built-in card capability, this device can provide a smooth access experience to its occupants.
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Fingerprint Recognition
Similar to the Facial Recognition reader, the fingerprint reader provides the same level of secured authentication without having to register faces. This is useful for organizations that require security without compromising on privacy.
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Concluding
The ecobook and entrypass integration brings a new level of control and security to office buildings by providing a seamless access to technologies that help secure the space while increasing utilization and employee productivity.
About entrypass
Entrypass Corporation Sdn. Bhd. is a Malaysian-based security technology company specializing in access control and integrated security solutions. With in-house R&D, Entrypass delivers future-proof systems that unify access, visitor, lift, parking, and video management on a single platform.
Key Strengths
Unified Security Platform – Access control, visitor, lift, parking, video, and alarm integration.
Multi-Credential Access – Card, PIN, biometrics, mobile credential, and QR code.
Flexible Deployment – Cloud or on-premise with open API/SDK for integration.
Scalable Architecture – From SMEs to enterprise multi-site/global rollouts.
Compliance Ready – Meets ISO/IEC standards and regulatory requirements.
Overall Solution
Entrypass provides a comprehensive and centralized security ecosystem that manages people, vehicles, and visitors, enhances operational efficiency, and ensures safety with real-time monitoring, analytics, and emergency handling features.
Countries Covered
Malaysia , Singapore , Thailand, Vietnam, Indonesia, Philippine & Hongkong and etc
